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Portfolio — Alhasa, Saudi Arabia

I build the systems
an executive doesn't
have time to build.

Executive Virtual Assistant

Helping busy executives stay organized through efficient systems, streamlined communication, and dependable operational support—so they can spend more time leading their business and less time managing it.

View the Case File Download Resume
2 business operations experience 6 executive support deliverables 3 google workspace & CRM remote-ready setup
RC Vernadeth Indus, professional headshot
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RC at her desk, working across multiple screens At work
About

From spreadsheets to street food stalls, I make operations run.

I'm currently pursuing a Bachelor of Science in Information Technology, majoring in Networking & Security, at Open Arab University — and I've been building my administrative career the same way: hands-on, one system at a time.

Outside the classroom, I've founded and co-founded two small businesses, produced video content for an international school, and completed certifications in virtual assistance and inbound marketing. Somewhere between managing inventory for a dessert business and editing a school podcast, I found the thread running through all of it — I like taking something unorganized and turning it into a system that works.

That's what I want to bring to an executive next: own the calendar, manage the inbox, document the meeting, plan the trip, and make sure nothing falls through.

CurrentlyBS in IT, Networking & Security · Open Arab University · Expected 2029
Based inAlhasa, Saudi Arabia · open to remote, US / UK / AU / Middle East hours
English — Fluent Filipino — Native Arabic — Basic
Toolkit

Fluent in the tools executives already use.

Certified in General Virtual Assistance and Social Media Management, with day-to-day working knowledge across productivity, communication, project management, and CRM platforms.

AI Tools

  • ChatGPT
  • Gemini
  • Claude AI
  • Perplexity AI
  • Grammarly
  • Canva AI
  • Otter.ai

Office & Productivity

  • Google Workspace
  • Microsoft Office
  • Calendly
  • Expensify

Communication

  • Slack
  • Zoom
  • Google Meet
  • Discord
  • Loom

Project Management

  • Notion
  • Asana
  • ClickUp
  • Trello

CRM & Business

  • GoHighLevel
  • HubSpot

Design & Social

  • Canva
  • CapCut
  • Meta Business Suite
  • Later
Calendar Management Email Management Data Entry Internet Research Social Media Management Video Editing Customer Service Time Management Organization Attention to Detail Adaptability
Case File No. 01

A week in the life of supporting Sarah Mitchell, CEO of BrightScale Marketing Agency.

To show — not just tell — what I can do as an Executive Assistant, I built a complete support case file around one fictional executive preparing for a high-stakes Riyadh–Dubai business trip. Six deliverables, one continuous engagement: what it looks like to have an EA who has your back.

Self-initiated case study — fictional client, created to demonstrate capability, not actual paid work

Sarah's week was back-to-back with no protected time for strategic work — meetings overlapped, and priorities kept slipping. I rebuilt her calendar to color-code by function, add prep and debrief buffers around every meeting, and carve out protected focus time.

Sarah's original back-to-back calendar, before optimization
Before
Rebuilt calendar with color-coded categories and buffer time
After

Result: a week with visible structure — color-coded meeting types, built-in prep/debrief buffers, and protected time for strategic work instead of wall-to-wall bookings.

Calendar ManagementTime BlockingPrioritizationGoogle Calendar

A 31-email unsorted inbox made it hard to see what actually needed attention. I built automated filters and a label system so client, financial, travel, and internal mail sort themselves — and urgency is visible at a glance.

Unsorted Gmail inbox before cleanup
Before — mixed inbox
Inbox cluttered with newsletters and promotions
Before — noise
Gmail automation filters configured by sender
Automation filters
Inbox sorted with color-coded labels
Labels applied
Final organized inbox with priority tags
After — organized

Result: automatic labels for Clients, Financials, Business Travel, and Internal mail, plus Urgent / Follow-up tagging — an inbox Sarah can scan in seconds instead of scrolling through.

Gmail ManagementInbox-Zero SystemsAutomation FiltersEmail Triage

Ahead of a two-day Riyadh–Dubai business trip, I built a complete travel brief so Sarah never has to dig for a confirmation number mid-meeting — flights, hotel, ground transport, full daily schedule, contacts, weather, and a pre-departure checklist, all in one document.

Executive Travel Brief document preview
Executive_Travel_Brief_Sarah_Mitchell.pdf
Open full PDF ↗

Result: a single 6-page reference covering flights, hotel, ground transport, a full day-by-day schedule, key contacts, weather, and a pre-departure checklist.

Travel CoordinationItinerary PlanningDocument DesignAttention to Detail

Weekly leadership meetings generate decisions and action items that are easy to lose track of. I documented one end-to-end — agenda, discussion summary, key decisions, and owner-assigned action items with deadlines.

Meeting Minutes document preview
BrightScale_Marketing_Agency_Meeting_Minutes.pdf
Open full PDF ↗

Result: a structured record of decisions, owners, and deadlines — plus a pre-built agenda for the next meeting, so follow-through doesn't depend on memory.

Meeting DocumentationMinute-TakingAction-Item TrackingStakeholder Communication

New clients were being onboarded inconsistently. I wrote a versioned SOP — tools, roles, a six-step workflow, a quality-control checklist, and an exception-handling process — so every new client gets the same standard of care, regardless of who runs onboarding.

Client Onboarding SOP document preview
Client_Onboarding_SOP-BrightScale_Marketing_Agency.pdf
Open full PDF ↗

Result: a versioned, six-step SOP with a QC checklist, tool list, role assignments, and an exception-handling process — ready to hand to any team member.

SOP WritingProcess DesignQuality ControlClient Experience

Cross-functional deliverables — the client presentation, the KPI dashboard, investor prep — needed one shared source of truth instead of scattered updates. I set up and managed the project board: columns, owners, due dates, and subtasks.

Asana Kanban board for Weekly Leadership Action Plan
Project board
Asana task detail with assignee and description
Task detail

Result: a live Kanban board with owners, due dates, and subtasks — so Sarah can see project status at a glance instead of chasing updates.

AsanaProject CoordinationTask OwnershipCross-Team Communication

"Together, these six deliverables form one continuous story: an executive whose calendar, inbox, travel, meetings, client process, and projects are all being actively managed — which is exactly what I want to do next, for real."

Real Operations

Before I called it "operations," I was just running the business.

Two active small businesses — one founded solo, one co-founded with a partner — where I've handled everything from recipe R&D to cash reconciliation.

Cheesycake.sa product spread — cheesecake cups and burnt basque cakes Cheesycake.sa cheesecake cups menu graphic Cheesycake.sa cupcake menu graphic Cheesycake.sa order and profit tracking spreadsheet Cheesycake.sa Facebook order inbox
Cheesycake.sa logo

Cheesycake.sa

Founder & Sole Operator · June 2025 – March 2026

A homemade online dessert business built from scratch — burnt basque cheesecakes, cheesecake cups, and cupcakes sold made-to-order across Facebook, Instagram, and WhatsApp.

  • Developed standardized processes that maintained consistent quality across multiple products.
  • Managed supplier coordination, inventory tracking, pricing, and production scheduling to keep daily operations organized.
  • Created marketing assets, promotional materials, and branded customer communications using Canva.
  • Managed customer communication, order coordination, scheduling, and delivery logistics from inquiry through fulfillment.
  • Maintained organized spreadsheets to track orders, payments, inventory, and business performance using Google Sheets and Excel.
500+ Orders Fulfilled 12 Months Active 30+ Repeat Customers
Facebook ↗ Instagram ↗ Website ↗

Kanto Eats

Co-Founder · 2026 – Present · Weekly Operation

A Filipino street food stall in Saudi Arabia, co-founded with a business partner and run every Friday — from menu planning and food prep to cash handling and financial tracking.

  • Co-founded the business and developed operational systems supporting weekly food stall operations.
  • Planned weekly operations, pricing, inventory requirements, and service workflow.
  • Coordinated customer orders, managed cash reconciliation, and maintained efficient service during weekly operations.
  • Maintained sales reports, expense tracking, and inventory records using Excel and Google Sheets.
  • Oversaw day-to-day operations while ensuring an organized, efficient, and customer-focused service environment.
90+ Weeks Operating 40+ Avg. Weekly Customers
Creative & Content

The EA who can also make your executive look good online.

Modern executives often need more than administrative support. They need someone who can create presentations, edit videos, design social media content, and communicate professionally across digital platforms.

Video Editor & Content Creator

Alreeyada International School · Aug 2025 – Present

Supported school communications by planning, filming, editing, and delivering podcast episodes, promotional videos, event coverage, and branded social media content using capcut and canva.

School Podcast — end-to-end production & editing
Club Exhibition — filming, interviews & highlight edit

Graphic Design & Visual Communication

Canva · Social & Print

Designed visual materials for businesses and educational organizations—from promotional graphics to publication layouts—to support clear communication and brand consistency.

Social Media Portfolio

Social Media Designs

View Full Gallery →
School Publication Portfolio

Publication Designs

View Full Gallery →
Credentials

Certified, and still building.

Formal training in virtual assistance, marketing, and service software — backing up the hands-on experience above.

Bachelor of Science in Information Technology — Networking & Security

Open Arab University, Saudi Arabia · Expected Graduation 2029

Relevant coursework: English Communication Skills I · Computing Essentials · Introduction to Computing & Information Technology I & II · Computer Organization & Architecture

General Virtual Assistant Certificate
General Virtual Assistant
Angel Galong · 2026
Social Media Management Certificate
Social Media Management
ProVA PH · 2024
Inbound Marketing Certified
Inbound Marketing Certified
HubSpot Academy · 2026
Service Hub Software Certification
Service Hub Software
HubSpot Academy · 2026
AOU Hackers participation certificate
AOU Hackers
Open Arab University
Timekeeper recognition certificate
Timekeeper Recognition
2025
Community Service certificate
Community Service
2025
Certificate of Participation
Certificate of Participation
2025
Let's work together

Helping you spend less time managing operations—and more time growing your business.

rcindus.work@gmail.com +966 506 738 030 linkedin.com/in/rcvernadethindus Alhasa, Saudi Arabia
Download Full Resume ↓

Remote Work Readiness

Internet
STC Fiber — 89.5↓ / 84.6↑ Mbps, with mobile hotspot backup
Equipment
Intel Core i7-6700K desktop · 24GB RAM · SSD · Windows 10 Pro · Blue Snowball USB mic · Soundcore Q30 headset · HD webcam
Availability
Flexible schedule · full-time or part-time · open to US, UK, AU & Middle East time zones · available for night shifts

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